Members present: John Sommo (host), John Bangeman, Joss Coggeshall, David Hanc, Tomas Levesque, Brad Purdy, and Maine Bob
- Treasurer’s Report
a. Balance as of 10/29/19 = $4938.38
b. Deposited from Oct retreat = $2596.00
c. Total = $7534.38 before costs to Tanglewood and expenses are paid
d. Discussion centered on coffee expenses – coffee and other assorted condiments on list are taken care of for next May retreat
- Process the Fall Retreat
a. Wooden Name Tags were a success, will offer in the future
b. Food was discussed – Potluck on Friday night where meat is allowed food needs to be clearly marked
- Ratify New Treasurer – does the bank need a letter?
John B. to speak with Ian about account; John B needs to go to the bank in person (with Ian or Tomas) Branches are in Rockland, Camden, Belfast, Winslow
- Review minutes from September 9, 2019 Stamp&Fold/Board meeting
a. Minutes from the above meeting (09/09/2019) were approved.
b. 501C3 document still has Charles Crane’s name on it – needs to be removed- (Ian and John S)
- Welcome New Registrar – Tomas Levesque
John will work with Tomas and get him the “information”
- Cost of the Fall Weekend Retreat
$2436 – revenue
$1600 cost for Tanglewood (estimate)
$170 cost Insurance
How do we break down the “charge” to each attendee if they don’t attend the whole weekend:
Friday $20.00; Saturday $40.00; Sunday $20.00
What about men who cancel out? And when they cancel? Do we refund all the money? Need to make a policy, currently it is handled case by case
Need to document:
a. New men numbers at the weekend
b. Money donated
c. Money from auction
d. Plan to document registrations (John B)
- Services to be auctioned off – by whom is the question
“Auction Services” – individual men can auction off their services but MCM cannot provide services due to non-profit status.
- Cancellation Policy – I think this is referring to events such as weather or such that make Tanglewood facilities unavailable – do we cancel the weekend? When would we make that decision and how to get the word out? Tabled…
- Program Committee Responsibilities – Job Description
What are the things to give direction to the Program Committee?
Facebook question – defer to Dan Kirchoff
a. Should MCM facebook be public? Issue was tabled until next board meeting.
- MCM Productions – George
- Website (Dan Kirchoff) Dan email to David Hanc
New MCM website “progressing”
- Day rate for the weekend? but see above notes for changes to rate.
- CD Exchange at weekend
Suggested $1/CD John Bangeman or John Sommo will coordinate – Brad has flats to store “100” Deferred to next board meeting for pricing and proced
- Non-profit agency questions
- Other issues:
a. Is the weekend too rushed?
b. Phone bank for next weekend? (after the March 7th primary) – call them; leave phone or text message if they’re not there
c. Medical conditions – place to put on the registration form – Registrar (Tomas) would share this information with medical people
d. Variety Show – Any change in format need to be presented to the MCM Variety Host – Board may be consulted
e. More workshops are needed – Joss
f. Time for Program Committee – workshops
g. Do we need policy for weather cancellation?
A-C from suggestion box
- Next meeting
January 8th, 2020 (Wednesday) at 6pm; backup date is January 15th, 2020. Host is John Sommo (John Bangeman as backup).
Minutes accepted on 1/08/20 by the MCM Board